Business Support Administrator

Job title: Business Support Administrator

Reports to: Commercial Development Officer

Hours: Full-Time

Location: South West Headquarters - Bristol

About us

Power Electrics is a proud family company, dedicated to innovation, excellence, and customer service. We have grown from a small yard in 1963 to operating out of several locations across the country, and now with a fleet of over 2,500 generators. We continue to offer a specialist, single-source solution for diesel generator Hire, Service, and Parts.

Our employees are our greatest asset, and their dedication and enthusiasm have helped us to become so successful. Power Electrics are committed to providing a workplace that encourages growth and personal development for all employees. We recognise the value of our employees and the contribution they make.

By investing in new research and technology, we’re providing our customers with reliable power that is increasingly sustainable and environmentally friendly. It’s certainly an interesting time to be working within the power generation industry.

What is the job?

As one of the largest generator specialists, our mission is to explore new opportunities where reliable power is critical and continue to grow sustainably in current markets.

This job requires an individual who can work collaboratively and independently. Working within the Business Development & Rental Sales Department, contributing to the team’s success in delivering business growth and improvements.

The Business Support Administrator role suits, a pragmatic, well-organised candidate.

If you’re a quick learner, looking to develop your business skills, whilst contributing to the success of the team and wider organisation this role could be for you.

What will you be doing in this role?

• Support the Commercial Development Officer function, with all Sales and Marketing activities.
• Deliver high-level administration, providing core support to the Business Development & Rental Sales Department inclusive of but not limited to;
  • Assisting the Sales Department with aged debts, liaising with the accounts department.
  • Responsible for maintaining the customer database (Goldmine) and assigning new contacts to each of the departments Regional Sales Managers.
  • Support Project Work i.e raising purchase orders (InspHire).
  • Taking minutes during meetings, collating key information
  • Organise Accommodation, travel, and entertainment.
  • Departmental Annual Leave Administration.
  • Support with expenses administration where applicable.
• Compile Management Information Reporting for internal and external reports with the Commercial Development Officer.
• Internal Reporting:
  • Sales Manager Monthly Reports – Collate.
  • Quarterly Budget Reporting.

• External Reporting:
  • Support with the collation of performance data against a range of key performance indicators, compliance, and quality standards.
  • Compiling Monthly and Quarterly reports for the Directors and Managers in prepa-ration for customer contractual meetings/reporting requirements.

• Learn and assist with commercial bids and compile Pre-Qualification questionnaires, engaging with other department heads.
• Maintain and complete customer/supplier portals.
• Maintain customers’ contractual rate cards and support Sales Managers with quotations.
• Maintain price filing system.
• Support with budget and financial tasks.

General:

• General Administrative Tasks.
• Answer calls and emails in a professional and timely manner.
• Comply with the Company's Health & Safety and Environmental Policies, including carrying out general housekeeping to ensure work areas are kept tidy.
• Comply with all aspects of the Company’s ISO standards: Quality management - ISO 9001:2015 / Environmental - ISO 14001: 2015 / Occupational health and safety management - ISO 45001:2018, proactively contributing to the company’s continuous improvement programme.

Skills and requirements

• A professional approach, with a positive and proactive attitude - ESSENTIAL.

• Excellent organisational, communication, and engagement skills - ESSENTIAL.

• Attention to detail - ESSENTIAL.

• The ability to pick up skills and systems quickly.

• A team player that prides themselves with the success of the team and the department

• IT Literate i.e. competent in the use of Microsoft Office applications Excel & Word.

• Ability to establish good working relationships with colleagues in the company and work as part of a team.

• Ability to multi-task and work well under pressure.

• Knowledge of business principles

What we offer:

We offer great benefits to all of our staff:

23 days holiday (plus bank holidays) – increasing with length of service

Competitive salary

Excellent development and progression opportunities

Company pension scheme

Private medical scheme

Life assurance scheme - with access to more healthcare support and counselling services to help protect employees’ financial, emotional, and physical wellbeing

Our philosophy:

At Power Electrics, we welcome a variety of cultures, experiences, and backgrounds. We ensure that all management decisions made regarding employment are done with fairness and without regard to race, colour, religion, sex, age, disability, or sexual orientation. We are solely committed to adhering to the principles of equal and inclusive employment.

Due to the nature of our work, DBS checks are required, and any offer is dependent on satisfactory references being obtained.

All applicants must be eligible to work in the U.K.

If you do not hear from us within two working weeks, then your application has not been successful on this occasion.

NO AGENCIES