Depot Administration Assistant

Job title: Depot Administration Assistant

Reports to: Assistant Depot Manager

Hours: Full-Time

Location: Milton Keynes

About us

Power Electrics is a proud family company, dedicated to innovation, excellence, and customer service. We have grown from a small yard in 1963 to operating out of several locations across the country, and now with a fleet of over 2,500 generators. We continue to offer a specialist, single-source solution for diesel generator Hire, Service, and Parts.

Our employees are our greatest asset, and their dedication and enthusiasm have helped us to become so successful. Power Electrics are committed to providing a workplace that encourages growth and personal development for all employees. We recognise the value of our employees and the contribution they make.

By investing in new research and technology, we’re providing our customers with reliable power that is increasingly sustainable and environmentally friendly. It’s certainly an interesting time to be working within the power generation industry.

What is the job?

As one of the largest generator specialists, our mission is to explore new opportunities where reliable power is critical and continue to grow sustainably in current markets.

Working within the Milton Keynes Depot you will produce delivery and off hire notes, hire quotations and job sheets, raise purchase orders, answer incoming telephone calls and provide administration support to the team. This is a varied role and on occasions you may be required to work overtime.

What will you be doing in this role?

• Answer incoming telephone calls.

• Using the Inspire database to produce Delivery Notes and Off Hire Notes for all equipment hired on a daily basis.

• Produce hire quotations using the InspHire database for new and existing clients, liaising with the Depot Manager, Assistant Depot Manager and Sales Manager as required.

• Produce job sheets as required for Engineers etc.

• Raise Purchase orders as required.

• Provide administration support to office and yard staff as required.

• Contact customers to chase outstanding quotes and help maintain quotation database (InspHire and Goldmine).

• Ad-hoc administrative duties.

• In the absence of Depot/Assistant Depot Manager carry out duties that are fair and reasonable to ensure the smooth running of the depot.

• Comply with the Company Health & Safety Policy, including carrying out general housekeeping to ensure work areas are tidy.

• Comply with all aspect of the company ISO 9001:2008, ISO 14001: 2004 and OHSAS 18001: 2007 procedures, proactively contributing to the company’s continuous improvement programme.

Skills and requirements

• Good organisation and communication skills.
• Good telephone manner.
• Must be numerate.
• Good IT skills, primarily Excel and Word.
• Ability to work as part of a team.
• Ability to multi-task and work well under pressure.

What we offer:

We offer great benefits to all of our staff:

23 days holiday (plus bank holidays) – increasing with length of service

Competitive salary

Excellent development and progression opportunities

Company pension scheme

Private medical scheme

Life assurance scheme - with access to more healthcare support and counselling services to help protect employees’ financial, emotional, and physical wellbeing

Our philosophy:

At Power Electrics, we welcome a variety of cultures, experiences, and backgrounds. We ensure that all management decisions made regarding employment are done with fairness and without regard to race, colour, religion, sex, age, disability, or sexual orientation. We are solely committed to adhering to the principles of equal and inclusive employment.

Due to the nature of our work, DBS checks are required, and any offer is dependent on satisfactory references being obtained.

All applicants must be eligible to work in the U.K.

If you do not hear from us within two working weeks, then your application has not been successful on this occasion.

NO AGENCIES