Depot Admin Assistant

Job title: Depot Admin Assistant

Reports to: Assistant Depot Manager

Salary: Competitive

Type: Full-Time 37.5 hrs, Permanent. 

Location: Eastleigh 

Company Overview 

Power Electrics (Bristol) Ltd. is a leading generator hire company in the UK, specializing in providing reliable, sustainable power solutions for various sectors, such as construction/infrastructure, electrical contractors and utilities, and various other applications. Our commitment to excellence and customer satisfaction has established us as a trusted partner in the industry.

What truly sets us apart is our people. As an Employee Ownership Trust, our team is at the heart of the organisation. This unique structure fosters a collaborative and supportive workplace, with the company in the hands of the employees who drive the business forward every day.

Job Purpose:

As one of the largest generator specialists, our mission is to explore new opportunities where reliable power is critical and continue to grow sustainably in current markets.

To do so, we are looking for an Admin Assistant for our Eastleigh Depot. The primary responsibilities of this role include providing administrative support to the Southampton Depot, assisting with a range of administrative tasks, and delivering excellent customer service.

Key Responsibilities:

• Answer incoming telephone calls
• Using the Inspire database to produce Delivery Notes and Off Hire Notes for all equipment hired on a daily basis
• Produce hire quotations using the InspHire database for new and existing clients, liaising with the Depot Manager, Assistant Depot Manager and Sales Manager as required.
• Produce job sheets as required for Engineers etc.
• Raise purchase orders as required.
• Provide administration support to office and yard staff as required.
• Contact customers to chase outstanding quotes and help maintain quotation database (InspHire and Goldmine)
•  Ad-hoc administrative duties.
• In the absence of Depot/Assistant Depot Manager carry out duties that are fair and reasonable to ensure the smooth running of the depot.
• Comply with the Company Health & Safety Policy, including carrying out general housekeeping to ensure work areas are kept tidy.

Comply with all aspects of the company ISO 9001:2015 procedures, proactively contributing to the company’s continuous improvement programme.

Skills and Experience 

• Strong organisational and communication skills.
• Ability to build effective working relationships with depot staff and colleagues across the company.
• Numerate with good attention to detail.
• Proficiency in IT, including MS Office applications.
• A flexible and proactive approach to work.
• Customer-focused mindset with a strong sense of commercial awareness

Preferred:

• Experience with systems such as Insphire, Access FocalPoint, Goldmine, or other CRM platforms.

What we offer:

Benefits: 23 days holiday annually (increasing with length of service), plus bank holidays, company pension scheme, private health and life assurance schemes, excellent development and progression opportunities.

EOT Bonus Scheme - You’ll benefit from the company’s success by receiving a share of its profits. This not only recognizes your contributions but also develops a strong sense of ownership and motivation, making you an integral part of our journey. 

Our philosophy:

At Power Electrics, we welcome a variety of cultures, experiences, and backgrounds. We ensure that all management decisions made regarding employment are done with fairness and without regard to race, colour, religion, sex, age, disability, or sexual orientation. We are solely committed to adhering to the principles of equal and inclusive employment.

Due to the nature of our work, DBS checks are required, and any offer is dependent on satisfactory references being obtained.

All applicants must be eligible to work in the U.K.

If you do not hear from us within two working weeks, then your application has not been successful on this occasion.

NO AGENCIES