Depot Administration Assistant

Job title: Depot Administration Assistant

Reports to: Assistant Depot Manager

Hours: Full-Time (37.5 hrs)

Location: South Coast Depot 

About us

At Power Electrics, we pride ourselves on being a family-run company driven by partnerships, fresh thinking and a commitment to exceptional customer service. Since our beginnings in 1963, we’ve grown from a small yard to a resilient, nationwide operation with multiple locations and a fleet of over 250 employees.

What truly sets us apart is our people. As an Employee Ownership Trust, our team is at the heart of the organisation. This unique structure fosters a collaborative and supportive workplace, with the company in the hands of the employees who drive the business forward every day.

Power Electrics is committed to creating opportunities for growth and personal development, ensuring every employee feels valued, supported and inspired to succeed.

What is the job?

As one of the largest generator specialists, our mission is to explore new opportunities where reliable power is critical and continue to grow sustainably in current markets.

To do so, we are looking for an Admin Assistant for our Eastleigh Depot. The primary responsibilities of this role include providing administrative support to the Southampton Depot, assisting with a range of administrative tasks, and delivering excellent customer service.

What will you be doing in this role?

• Answer incoming telephone calls.   
• Using the Inspire database to produce Delivery Notes and Off Hire Notes for all equipment hired on a daily basis
• Produce hire quotations using the InspHire database for new and existing clients, liaising with the Depot Manager, Assistant Depot Manager and Sales Manager as required.
• Produce job sheets as required for Engineers etc.
• Raise purchase orders as required.
• Provide administration support to office and yard staff as required.
• Contact customers to chase outstanding quotes and help maintain quotation database (InspHire and Goldmine)
• Ad-hoc administrative duties.
• In the absence of Depot/Assistant Depot Manager carry out duties that are fair and reasonable to ensure the smooth running of the depot.
• Comply with the Company Health & Safety Policy, including carrying out general housekeeping to ensure work areas are kept tidy.
• Comply with all aspects of the company ISO 9001:2015 procedures, proactively contributing to the company’s continuous improvement programme.

Skills and requirements 

Essential:

• Strong organisational and communication skills
• Ability to build effective working relationships with depot staff and colleagues across the company. 
• Numerate with good attention to detail.
• Proficiency in IT, including MS Office applications.
• A flexible and proactive approach to work.
• Customer-focused mindset with a strong sense of commercial awareness 

Preferred: 

• Experience with systems such as Insphire, Access FocalPoint, Goldmine, or other CRM platforms.

What we offer:

We offer great benefits to all of our staff:

23 days holiday (plus bank holidays) – increasing with length of service

Competitive salary

Excellent development and progression opportunities

Company pension scheme

Private medical scheme

Life assurance scheme - with access to more healthcare support and counselling services to help protect employees’ financial, emotional, and physical wellbeing

Our philosophy:

At Power Electrics, we welcome a variety of cultures, experiences, and backgrounds. We ensure that all management decisions made regarding employment are made with fairness and without regard to race, colour, religion, sex, age, disability, or sexual orientation. We are solely committed to adhering to the principles of equal and inclusive employment.

Due to the nature of our work, DBS checks are required, and any offer is dependent on satisfactory references being obtained.

If you do not hear from us within two working weeks, then your application has not been successful on this occasion.

NO AGENCIES