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Power Electrics Meets Stage V

Fuel Management Administrator

JOB TITLE: Fuel Management Administrator

REPORTS TO: Fuel Management Assistant

HOURS: Full time (37.5 Hours per Week)

LOCATION: Warmley, Bristol (BS30 8TY)       

SALARY: £17,000 - £20,000

Job Purpose

This is an exciting opportunity to work with the largest generator specialist in the South West, in their busy and successful depot in Bristol.  Working alongside the Senior Fuel Management  Controller and Fuel Management Assistant covering all aspects of the fuel management function.

Key Tasks & Main Duties

  1. Maintain accurate and up-to date records of all rental contracts which include fuel management service.
  2. Maintain regular dialogue with customers who have fuel management to better understand how they are using generators and therefore how they are using fuel
  3. Calculate fuel usage for all fuel management contracts to ensure efficient fuelling intervals are programmed (balancing the maximisation of potential margin vs. a safety margin to ensure no “run outs”)
  4. Schedule and programme refuelling of generators under fuel management contracts – Using in house tankers and 4x4 & bowsers from all depots and external fuel contractors where necessary. Ensuring that any scheduling of in-house transport complies with all relevant Driver’s Hours and Working Time Directive regulations.
  5. Liaise with the Fuel Team, Transport Manager, Logistics Manager and relevant remote depot personnel to ensure fuel delivery drivers are being used efficiently (i.e. they will potentially be driving other vehicles if not fuelling – so their use needs to be scheduled in conjunction with others)
  6. Produce all fuel management-related paperwork (e.g. delivery notes, job sheets, purchase orders) and process all completed delivery documentation to enable the production of timely invoicing.
  7. Raise and price all sales orders, with associated POD’s to allow Accounts Departments to raise and issue invoices to our customers in a timely manner.
  8. Build and maintain relationships on a daily basis with third party fuel companies – ensuring good supply rates are negotiated and maintained, ensuring POD’s are supplied regularly to allow effective and timely invoicing of our customers and ensuring fuel companies invoices are paid in a timely manner.
  9. Liaise with Power Electrics accounts department in all aspects of fuel management invoicing including assisting in the resolution of any problems relating to fuel invoicing (such as customer’s queries or issues of non-payment)
  10. Troubleshooting fuelling requirements as required using all available resources – in the event of fuel “run out” – liaising with Transport Manager and Service Dept to ensure swift resolution of any problem.
  11. Comply with the Company Health & Safety Policy, including carrying out general housekeeping to ensure work areas are kept tidy.
  12. Comply with all aspects of the company ISO 9001:2000 procedures, proactively contributing to the company’s continuous improvement programme.

Skills & Experience Required


  • Good organisational and communication skills ESSENTIAL
  • Suitable candidate must be able to demonstrate an ability with mathematics ESSENTIAL
  • Suitable qualifications to demonstrate capability, i.e. solid secondary education or proven working experience in a field with transferrable skills.
  • Strong IT skills and be able to use MS Excel ESSENTIAL
  • Able to manage changing priorities in a fast moving environment ESSENTIAL
  • Ability to work as part of a team ESSENTIAL
  • Have a flexible approach to working hours as the needs of the business dictates ESSENTIAL


  • Ability to negotiate best price and service with suppliers DESIRABLE
  • Geographical knowledge and/or route planning experience DESIRABLE

NB. The Nature of our work requires DBS checks to be carried out and any offer is dependent on
satisfactory references being obtained.

23 days holiday plus bank holidays, company pension scheme, private medical and life assurance schemes.

To apply forward your CV and covering letter to: or post to HR, Power Electrics (Bristol) Ltd, St Ivel Way, Warmley, Bristol BS30 8TY.


23 days holiday plus bank holidays, company pension scheme (currently 3%), private medical scheme and life assurance scheme

If you do not hear from us within 10 days, then your application has not been successful on this occasion.


Apply Today

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