Fuel Management Administrator

Job title: Fuel Management Administrator

Reports to: Fuel Management Supervisor

Hours: Full-Time (37.5 Hours per Week)

Location: South West Headquarters - Bristol

About us

Power Electrics is a proud family company, dedicated to innovation, excellence, and customer service. We have grown from a small yard in 1963 to operating out of several locations across the country, and now with a fleet of over 2,500 generators. We continue to offer a specialist, single-source solution for diesel generator Hire, Service, and Parts.

Our employees are our greatest asset, and their dedication and enthusiasm have helped us to become so successful. Power Electrics are committed to providing a workplace that encourages growth and personal development for all employees. We recognise the value of our employees and the contribution they make.

By investing in new research and technology, we’re providing our customers with reliable power that is increasingly sustainable and environmentally friendly. It’s certainly an interesting time to be working within the power generation industry.

What is the job?

This is an exciting time to join the company following our transition to an Employee Ownership Trust. With the opportunity to work with the largest generator specialist in the South West, in their busy and successful fuel department in Bristol. Working alongside a small team of three you will main-tain records and calculate fuel usage for scheduling of fuel deliveries.

What will you be doing in this role?

• 1. Maintain accurate and up-to date records of all fuel management contracts
• 2. Maintain regular contact with customers who have fuel management to better understand how they are using generators and therefore affecting efficient deliveries of fuel
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  3. Liaise with the Fuel Team, Transport Manager, Logistics Manager and relevant remote depot personnel to ensure fuel delivery drivers are being used efficiently
• 4. Produce all fuel management-related paperwork (e.g., delivery notes, job sheets, purchase orders) and process all completed delivery documentation to enable the production of timely invoicing.
• 5. Raise and price all sales orders, with associated PODs, to allow Accounts Departments to raise and issue invoices to our customers in a timely manner. Utilising supplier and customer rate “widgets” and other internal data to ensure the correct rates are being applied.
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  6. Liaise with Power Electrics accounts department in all aspects of fuel management invoicing, including assisting in the resolution of any problems relating to fuel invoicing (such as customer’s queries or issues of non-payment)
• 7. Troubleshooting fuelling requirements as required using all available resources – in the event of fuel “run out” – liaising with Fuel Management Supervisor and Fuel Operations Manager to ensure swift resolution of any problem.

Skills and requirements

• Good organisational and communication skills ESSENTIAL
• Suitable candidate must be able to demonstrate an ability with mathematics ESSENTIAL.
• Strong IT skills and be able to use MS Excel ESSENTIAL
• Able to manage changing priorities in a fast-moving environment ESSENTIAL
• Ability to work as part of a team ESSENTIAL
• Good geographical knowledge of the UK-desirable

What we offer:

We offer great benefits to all of our staff:

23 days holiday (plus bank holidays) – increasing with length of service

Competitive salary

Excellent development and progression opportunities

Company pension scheme

Private medical scheme

Life assurance scheme - with access to more healthcare support and counselling services to help protect employees’ financial, emotional, and physical wellbeing

Our philosophy:

At Power Electrics, we welcome a variety of cultures, experiences, and backgrounds. We ensure that all management decisions made regarding employment are done with fairness and without regard to race, colour, religion, sex, age, disability, or sexual orientation. We are solely committed to adhering to the principles of equal and inclusive employment.

Due to the nature of our work, DBS checks are required, and any offer is dependent on satisfactory references being obtained.

All applicants must be eligible to work in the U.K.

If you do not hear from us within two working weeks, then your application has not been successful on this occasion.

NO AGENCIES