Fuel Operations Manager

JOB TITLE: Fuel Operations Manager

REPORTS TO: Board of Directors

HOURS: Full time, 37.5 Hours per Week, Monday to Friday 8.30am-5.00pm

LOCATION: Power Electrics Head Quarters, Warmley, Bristol BS30 8TY 

Job Purpose

This is an exciting opportunity to work within one of the UK’s largest Temporary Generator Specialists. The successful applicant will have direct operational responsibility for managing & developing the Fuel Department.

This is a great time to join a thriving department working on the future fuel strategy and improving the fuel management processes with the Directors/Fuel resource steering group to develop and deliver policies to enable business growth, with new investments in staff, IT & Capital Equipment.

Commercially you will be responsible for the company’s goal of maximising margins at the department level by managing relationships and controlling fuel costs from our suppliers, as well as working with the sales management team for effective customer pricing. 

 Operationally this role will include delivering and maximising the quantity of fuel supplied from the Bristol head office & via our UK depot network to our customers using our in-house resources and other key external fuel contractors.

You will oversee and work with the fuel management team who manage day-to-day scheduling of fuel deliveries, both in-house and utilising external fuel tankers/bowsers (based in all our depots), supplying ongoing fuel support to our own fleet of generators, and providing fuel management to our customers. The main goal of avoiding fuel failed SLA’s/Deliveries, working efficiently, and profitability.

This is an exciting role that will bring stimulating challenges to overcome whilst still ensuring an excellent 24/7 service to our valued customers.

The successful candidate will receive comprehensive on-the-job training and work with the Fuel Department to support the business.

Key Tasks & Main Duties

Commercial

1.  Preparing and providing performance reports for the Directors and the wider business on current fuel rates (both internal and external) – identifying margins on each fuel management contract.
2. Build and maintain relationships with third-party fuel companies – ensuring the best possible supply rates are negotiated and maintained, and fuel suppliers provide an acceptable performance level.
3. Ensuring all relevant internal rental sales personnel are kept up to date with the market rates of fuel (platts). Oversee and manage the appropriate adjustment to customer’s fuel management rates maximising profit margin – building from the current internal analysis model.

Operational

1. Monitor and progress the generator telemetry systems with relevant staff to enable fuel usage predictions for all fuel management jobs, maintaining accurate records of all usage and fuel delivery data.
2. Supervise your team to schedule and programme refuelling of generators under fuel management contracts – Using in-house resources from all depots and external fuel contractors where necessary. Ensuring that any scheduling of in-house transport complies with all relevant Driver’s Hours and Working Time Directive regulations.
3. Liaise with the Transport Manager, Logistics Manager, and relevant remote depot personnel to ensure fuel delivery drivers are being used efficiently (i.e. they will potentially be driving other vehicles if not fuelling – maximise use/needs, schedule in conjunction with others)
4. Maintain accurate and up-to-date records of all rental contracts, including fuel management service.
5. Liaise with fuel management team to produce fuel management-related paperwork (e.g. delivery notes, job sheets, purchase orders).
6. Responsible for supporting the needs of our customers by fulfilling their fuel supply requirements.

Both Commercial & Operational

1. Manage the in-house Fuel Management team and delegate responsibilities and workload as appropriate.
2. Work with the accounts department, Systems Manager, and other internal stakeholders to implement an improved in-house fuel management system/software replacing the current.
3. Maintain regular dialogue with the Hire sales team to better understand customers' needs for continuously improving our fuel delivery solutions.
4. Supervise your team to calculate fuel usage for all fuel management contracts to ensure efficient fuelling intervals are programmed (balancing the maximisation of potential margin vs. a safety margin to ensure no failed SLA’s/Deliveries.
5. Ensure POD’s are supplied regularly to allow effective and timely invoicing of our customers and ensure fuel companies invoices are paid on time.
6. Liaise with Power Electrics accounts department in all aspects of fuel management invoicing including assisting in the resolution of any problems relating to fuel invoicing (such as customer’s queries or issues of non-payment).

General 

1. Comply with the Company's Health & Safety and Environmental Policies, including carrying out general housekeeping to ensure work areas are kept tidy.
2. Comply with all aspects of the Company’s ISO standards: Quality management - ISO 9001:2015 / Environmental - ISO 14001: 2015 / Occupational health and safety management - ISO 45001:2018, proactively contributing to the company’s continuous improvement programme.

Skills & Experience Required

• Able to be flexible and to manage changing priorities in a fast-moving environment - Essential 
• Ability to coach and develop a team - Essential 
• Ability to develop good customer and team relationships - Essential 
• A self-motivated leader who is a self-driven individual - Essential 
• Ability to manage and delegate workflow through the team to maximise efficiency - Essential 
• Proven ability to negotiate the best price and service with suppliers - Essential 
• Strong mathematical and analytical capability, able to demonstrate the ability to report on information gained - Essential 
• Proven experience in management/ scheduling/procurement. (Logistics and route planning experience) - Essential 
• Strong IT skills and be able to use MS Excel - Essential 
• Excellent communication skills - Essential 
• Have a flexible approach to working hours as the needs of the business dictates - Essential 
• Good/Strong Geographical knowledge of the UK - Essential 
• Working knowledge of legal requirements and how to comply with them, including but not limited to Drivers hours, vehicle and driver safety - Desirable 

What we offer:

We offer great benefits to all of our staff:

23 days holiday (plus bank holidays) – increasing with length of service

Competitive salary

Excellent development and progression opportunities

Company pension scheme

Private medical scheme

Life assurance scheme - with access to more healthcare support and counselling services to help protect employees’ financial, emotional, and physical wellbeing

Our Philosophy:

At Power Electrics, we welcome a variety of cultures, experiences, and backgrounds. We ensure that all management decisions made regarding employment are done with fairness and without regard to race, colour, religion, sex, age, disability, or sexual orientation. We are solely committed to adhering to the principles of equal and inclusive employment.

Due to the nature of our work, DBS checks are required, and any offer is dependent on satisfactory references being obtained.

If you do not hear from us within two working weeks, then your application has not been successful on this occasion.

NO AGENCIES